Hello to everyone in Edelweiss District,
If you have not already heard about our District Roundtable then you'll be pleased to know that your Disrict Key 3 have been working to bring more communication to you the volunteers in the district!
Our current plan is to offer a monthly GoToMeeting based gathering of district scouters on every third Wednesday of the month. It is difficult to pick an evening that does not conflict with someone's schedule. With that in mind, if your unit has a committee meeting or troop meeting etc. that conflicts with the present schedule for our District roundtable, this would be an excellent opportunity to enlist the help of a family member in your unit that currently does not have an active role elsewhere. Many parents on the sidelines of scouting just need to be asked for a specific job and when reasonable, they usually say "yes".
Our first effort on this new endeavor was last night. Headed by Chris Knutson our district chair, we began an hour long open discussion that produced a fantastic list of ideas for future Roundtable topics. Kathy Foote, the Stuttgart Roundtable Commissioner, has graciously accepted the role as our interim District Roundtable Commissioner. She handled the bulk of our roundtable last night and helped produce a working plan for a year's worth of Roundtable discussions! We had a turnout well enough to make it a worthwhile discussion. Our main focus was explaining the concept of roundtable and getting input about what scouters would look for and want from our roundtable.
So, if no one from your unit was a part of the meeting then ask around in your unit for next month!
We will be offering a poll to see what night will work best for everyone involved, watch for that on the Edelweiss facebook page!
Hello Edelweiss District,
My name is Rodney Henk and I am our district's newly appointed District Executive. I have been a volunteer with Pack 240 on Rose Barracks for the past 4 years. I am thrilled to be joining the council as a scouting professional and look forward to 'doing my best' to help our district scouters bring the various scouting programs to the youth in our district.
I am not a fan of excuses, however I may need to play my new guy card a few times as I adjust to my new position. With that being said, do not be discouraged to contact me with your scouting issues.
Please feel free to contact me with concerns, questions or just a quick hello.
Yours in Scouting,
Phone Numbers for Council Office
Administrative Team (Belgium)
Office Manager, Laura Buckner
Phone: DSN 368 9836 CIV +32 2717 9836
Office Admin, Kristen Buck
Phone: DSN 368 9603 CIV +32 2717 9603
E-mail: Kristen.Buck@Scouting.org or
Registrar: Registration, Friends of Scouting
Records: Administration, Advancement, Training, Awards, Tour Permits, Eagles
Your units should be ready to hit submit to your online recharter! The Edelweiss District deadline for units rechartering in 31DEC15 is 15NOV15.
We hope to have all unit Recharter codes out to your units early October and hold Recharter Training shortly after the codes open. It is essential that your Registrar/Membership Chair keep the unit roster updated by submitting all membership applications as they come in. Please do not hold applications until recharter, that will only make more work as your volunteer will have to add each new member not in the unit roster into the system themselves.
Please stay tuned for updates and Recharter Training Dates!
Please ensure you are using the checklist provided in the recharter page. It will verify your unit submits all documents required to complete the process.
Please ensure that all applications are completed correctly (to include all unit and COR signatures and adult disclosure page 2) as well as YPT certificates for all the adults added to the new Charter as well as any updates to Youth Protection Training for those leader's with expired YPT's . If your Adults are non US Citizens they must provide a Local Background check! Once that is complete and turned in the Exemption to SSN policy will be approved for the individuals and they will be allowed to register!
A NOTE on RECHARTER PAYMENTS:
Once I receive your recharter documents I will generate a Pay Pal invoice with the Recharter Fee amounts owed to complete the recharter. You can pay via the link or you can pay with other options listed below. We would prefer you revert payment to Pay Pal invoice.
A unit can deposit funds via bank wire or actual bank deposit to our Bank of America bank accounts (banking info is provided in link below). If a unit deposits straight into account PLEASE ensure you note what the funds are for in the deposit slip and follow up with an email showing deposit slip and bank transaction receipt! This step will help us track the transaction and assign the funds to the correct account. Should you choose to pay via secure pay/ kintera your unit will be charged the 5% processing fee for this payment method!
If you require training or assistance please let me know ASAP. Your Commissioner team is also a great resource. I would like to pick up your hard-copies as you complete the process. However, please SCAN to file and UPLOAD all Recharter Unit files into our SHARE FILE Folder I need to do a quality control (QC) before it is uploaded to the Process folder.
I am an email or phone call away! Please do not leave this for the last minute, as the process can be tedious if you require info from volunteers and final signatures are sometimes hard to track. We want to ensure everyone is rechartered in a timely manner to avoid being dropped!
Everything you need is at your finger tips. Check us out! http://www.edelweissdistrict.org/recharter.html
THANK YOU for your help in this matter!
Yours in Scouting,
Edelweiss District Executive
Greetings everyone! It is hard to believe that the Summer is almost gone and School will be starting soon! For us that means the end of Summer Camp Adventures and the start of the Back to School Roundups and Recruitment Drives. To help you with the School Nights and Recruitment TAC has published the 2015 ROUNDUP GUIDE! You can access the guide here on our website. Click on UNIT and scroll to the tab 2015 ROUNDUP GUIDE!
JOINING ROSTERS are DUE 25SEP15!
We welcome our Edelweiss District Recruitment Chair Michelle Clark! Thank you for taking on this challenge! Membership growth is always a primary concern at our District given the many rotations, PCS, and ETS of our many volunteer and families across our District. She will be contacting units and asking about the Back to School recruitment plans and events for all our Units! Units are encouraged to find a Membership Chair to help with the Registration of new Members and the ever so crucial Recharter process. The earlier you identify that volunteer the more time we will have to train them and answer their questions.
Our webpage offer some useful info/videos to help you with recruitment. They are only a few minutes long and filled with best practices. TAKE A LOOK! You can find it in the Training Tab for Membership Chair.
Need Membership applications? Send me an email request.
Newsletter will be out soon! Look for Training and Upcoming events. SIGN UP!
It is imperative that you sign up for events and training as soon as you know you will be participating! This will prevent us from unnecessarily cancelling events and training's due to poor sign up. Our Volunteers contribute their TIME and TALENTS, let be mindful and respect their time commitments. SIGN UP so that they have an accurate picture of how many they need to prepare for during training, Cub Day Camps, Camporees, etc...
Friends of Scouting 2015 Campaign is coming to a close! Edelweiss District is about $4,000.00 away from the Bronze Goal of $30,000.00 Now more than ever every contribution counts. Please remind your families they still have time to contribute and make a difference! The funds will help run Programs and Training across TAC and District. If you have not given your contribution this year or would like to add to your current pledge visit our TAC FOS Donation page! Click here!
THANK YOU FOR ALL YOU DO FOR OUR YOUTH AND PROGRAM!
Dear Committee Chairs, Cub Masters, Scout Masters, Advisors, Membership Chairs, Registrars, Finance Chairs/Treasurers, and Scouters:
Many of you might already heard that we are transitioning (moving) our office's to Belgium. In order to ensure that we can continue to provide great customer service and timely registrations, we are now implementing new Registration procedures. We hope that this will also result in up to date unit rosters which will benefit the unit as well as the Council. All of TAC units will be rechartering at the same time in this year. If we keep all new registrations coming in and being processed as soon as possible we will then have a clean roster come recharter time. Your Registrar would have an easier job with the Online portion of recharter.
I will process all your applications! Your DE is now your primary point of contact (POC) for registrations. PLEASE SEND ALL APPLICATIONS TO: firstname.lastname@example.org
Discontinue the use of the email: email@example.com
This new method will require that the unit ensure that the applications are completed correctly (no space is optional other than ethnicity). All signatures must be there. I will provide the Council signature. Adult applications require Page 1 (application see left image below), page 2 (CBC see right image below), and Youth Protection Certificates.
Please help me minimize the DEFECTIVE applications! Please establish a quality control over your forms. Adult applications require 3 signature in addition to the applicants. As each leader sign they could look at the overall application and note any deficiencies. If you have any questions on how to fill an application we have a video on our district webpage tabbed JOIN US! that might be of help to you, parents, and adult leaders. Check it out! The new application has a different format, than the one on the video, but for the most part it requires the same information from the applicant.
If an applicant does not have a Social Security Number (SSN) it must be noted in the application. This will generate another form to request Exemption.
Venture Crews please remember that any of your YOUTH member who are 18 years old will have to fill our an ADULT application, even though they will continue to be a youth in Venturing until the age of 21. They will also have to submit the Youth Protection Training for Venturing.
Please follow instruction in our UNIT New Membership Registration link: http://www.edelweissdistrict.org/new-membership-registration.html
The fee sheet will help you total your charges. I will need payment verification before I can move your file to the Process share file. Please provide me receipts when ever possible. I will be checking unit account balance.
The June 2015 Newsletter will be out soon and will highlight the updates to Summer Camp (Bayern Session II) and NYLT. It will also provide information on important TO DO (plan ahead) in the upcoming months. STAY TUNED!
Council and District Membership Chairmen
Council, District, and Unit Commissioners
Every great team works a playbook and every great playbook has a game plan, resources and step-by-step directions for effective execution. Join Deputy Chief Scout Executive, Gary Butler, and Central Regional Director, Al Lambert, for an exciting and interactive web-cast where they will lead the discussion of the importance of having a recruitment playbook. They will also introduce us to the concept behind the Build the Adventure-Cub ScoutRecruitment Initiative and provide an overview showcasing specific tools and resources that are under development.
In addition, there will be special presentations from local council guests who have had great success in Cub Scout recruiting. They will share "how they did it" using concepts, tools, and practices being developed for nationwide availability and use. One council presentation will highlight how they increased their Cub Scout membership by more than 18%, and another will discuss their rocket themed recruitment and joining campaign launching their way to significant growth and satisfied youth and parents.
We hope you will set aside time to join this broadcast on Wednesday, February 25, at 10:00am CST (11:00 EST, 9:00 MST, and 8:00 PST) and invite those on your team to sit in on the session. You can access the broadcast using Livestream at this site: https://new.livestream.com/bsa/nationalcouncil
We look forward to sharing our "Best Practices" with you then.
Our FOS Campaign is in full swing! We NEED YOUR HELP! Please send our District Finance Chair Ms. Sheila Saar your event dates as soon as possible! She has the herculean task of completing an FOS presentation schedule and de-conflicting presentations for all our 53 units! You can email her to: firstname.lastname@example.org
Wow, time sure flies! Thank you to all the Rheingold Units for completing recharter with 98% turn in by Districts deadline and 100% by Council Deadline! Your efforts truly make a difference! Edelweiss February recharters are closing soon. Only 60% of our units meet the District deadline of 30JAN15. We hope the missing units are able to meet the final District Deadline of 13FEB15! It is imperative that we get your documents via scan by then, so we can conduct a quality check and ensure that all your units' documentation is 100% correct before we pass it on to our Registrar's for processing. It is our hope to have 100% of all Edelweiss in by the close of recharter.
Please ensure that you have all the documents listed below:
Again, THANK YOU for helping us with this crucial membership function!
Yours in Scouting,
Edelweiss District Executive
Edelweiss District Executive
CMR 411 Box 2416
APO, AE 09112
Cell # 01726672716
email me at